In Philadelphia, we need a

Office Coordinator - PT

At Allen & Gerritsen, we owe our success to our people. We are looking for two (2) part time forward thinking Office Coordinators, one for our Boston office and one for our Philly office. The Office Coordinator will maintain a work environment where exceptionally talented people want to come to do their best work. This role will manage all aspects of the office, including but not limited to managing office inventory while keeping the collaborative space well organized and inviting. You will assist with special projects and events designed to celebrate our employees. These roles will report to the Director of Employee Experience and will be a part-time role. 

The Office Coordinator will be responsible for:

  • Managing the collaborative space– organization, cleanliness, interface with building management, security and maintenance staff 
  • Answering, screening, and directing incoming calls
  • Partners with Director of Employee Experience to manage client meetings  
  • Orders and maintains inventory of collaborative space supplies
  • Supports Talent Generalist welcoming new hires to the office
  • Ensures the office is well maintained and tour ready at all times
  • Supports agency-wide events and space planning
  • General administrative support (distribution of mail and packages)
  • Other duties as assigned

Skills & Requirements

  • 1-2 years experience in a fast paced office environment
  • Extremely organized and uncompromising attention to detail
  • Employee focused experience
  • Excellent communication skills 
  • Ability to multi-task and prioritize responsibilities
  • Proactive and solution oriented
  • Proficient in Google Workspace 

If you've already mentally checked a bunch of these boxes, hit that Apply button. Let's see if we're a match.

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